Rules and Regulations
As a participant of Icarus you have read and agree to the Rules and Regulations as laid out by the race organizers.
Participants are not considered registered for Icarus until payment is received in full. Failure to make payment upon registration could result in loss of your spot on the start list.
Refunds and Race Withdrawal
If you are unable to partake in Icarus as scheduled on June 22, 2019, we are able to provide refunds based on the following:
- January 21 through April 30 – 50% refund
- No refunds will be issued after April 30
- Transfer of fees to future events is not permitted
*Please allow up to 10 business days for refund to be processed
Race Cancellation Policy
If Icarus is canceled by race organizers due to instances beyond our control, including, but not limited to; acts of nature, safety or security reasons, unforeseeable forest and/or area closure, we are able to give a 50% refund up until April 30. No refunds or fee transfers will be given after May 1st, including during the race, if a scenario results in having to cancel after the start gun has gone off.
Use of Video and Images
All video, photo and other media forms recorded and/or captured of participants and spectators during the course of the event by AIRaceLab Inc, Icarus, its staff, volunteers and/or other participants can be used in social media, print format, marketing and advertising materials without remuneration to participants and spectators or any other individual.
Icarus Rules and Regulations- Subject to Change
1. An official finish in Icarus is defined as the following:
I. All minimum lap requirements of each Leg must be completed, each lap has an associated number of Icarus points, (see race details page), giving an official finisher a minimum of 10 Icarus points
II. Once the minimum requirements are met, solo/team athlete(s) are free to continue to run any leg they wish to accumulate more Icarus points to increase their overall ranking
III. An official finisher (solo or team) must be off the course before sunrise at 05:21 on June 23, 2019
IV. The winner/rankings are determined by the solo/team athlete(s) with the most number of Icarus points before sunrise.
V. In the event of a solo and/or team athlete(s) accumulating the same number of points, the fastest time, within the sunrise deadline, to accumulate the points will be used to rank the winner.
2. Any solo/team athlete(s) failing to accumulate the required 10 Icarus points will be considered unranked
3. All participants and volunteers, must sign a waiver provided by AIRaceLAB Inc. before onset of the event
4. Your race number must be worn and visible at all times during the race, race number is provided by AIRaceLAB Inc.
5. Participants have from sunset to sunrise to complete the race course, the timer starts when the start gun sounds.
6. No motorized travel means are permitted, use of motorized or aided means of travel will result in disqualification. Self-propelled travel by foot is the only method of movement on the race course
7. To maintain awareness of your surroundings at all times no earbuds, headphones or auxiliary music/sound sources are permitted- strictly enforced due to this being a wilderness event at night!
8. All participants must go through the checkpoint(s) and/or aid station(s). Checking in can be as quick as ensuring race staff/ volunteer(s) take note of your race number
9. Participants must stick to the course as outlined by the race officials. The event course is marked with each loop being identifiable.
10. You are racing this event as a solo athlete, or amongst a team. To that end, no outside assistance is permitted during the race. Acceptance of outside help, be it from a volunteer, spectator, medical personnel, bystander, race staff etc will result in immediate disqualification. See rule #11 and 12 for the only deviations from this.
11. All participants are allowed assistance at any point during the race from another registered and ranked participant still participating in the race.
12. All participants are allowed assistance from a volunteer, race staff or medical personnel at the checkpoint(s)/ Aid Station(s)
13. If you are on a team and have started a leg of the race, no substitutions can be made for another runner on the same leg without cancelling the existing leg. – if you are injured during your leg another runner can start the leg over for you but it must be in its entirety, not from the point where the injury took place.
14. You must start and finish the race with everything you plan to carry, no littering or leaving anything behind on the course. There are no food aid stations on the race course, except for a designated feed zone at start/finish.
15. A central Aid Station at the start/finish location will have hydration and caloric replacements available to race participants, helping yourself is permitted.
16. Littering on the course is frowned upon and will result in immediate disqualification and bad karma to follow
17. Any competitor that drops out of the race must notify the nearest volunteer or race official immediately
18. AIRaceLAB Inc is not responsible for any medical coverage for participants, nor costs incurred by participants for any emergency and/or medical treatment sought, or given, as a result of an injury from the event. It is the participant’s responsibility to provide their own sufficient medical coverage
19. If your evacuation from the course is needed in the event of an emergency any and all costs incurred are your responsibility. If you feel as though this could be a risk make sure you have sufficient coverage to allow for such an expense. This may include but is not limited to ground crew rescue, helicopter rescue, RCMP, search costs etc.
20. All finishers will be branded with an Icarus tattoo immediately after crossing the finish line, ok, that’s not true, but credit to you for reading the rules and regulations!
21. Naturally presented hazards such as, but not limited to, landslides, inclement weather, lightening, rock fall, may result in course modification and/or seizure of the event. This is an accepted risk of participation, no refunds and/or future credits are applied in such a case
22. Abuse of any type- verbal, physical or emotional to any volunteer, race official, or fellow participant will result in immediate disqualification and a ban from all future AIRaceLab Inc events
23. All racers must carry with them at all times the following items: Means to cover your head (hat, buff, toque), wind shell or light jacket, light source to illuminate the trail, back up light source in the event of failure of the first one.
24. Depending on final course and weather conditions race officials may require participants to carry additional mandatory gear on race day. Be sure to arrive with it in case we enforce the extra gear on race day. This may include but not be limited to the following: Waterproof jacket, Warm hat/Toque, Gloves, Cell Phone, gloves, means to carry water and caloric fuel, etc.
25. All participants must show race officials their mandatory gear as part of race day check in, failure to carry what is deemed mandatory will result in immediate disqualification. Participants will be randomly checked for gear once crossing the finish line
26. Any and all questions about the rules and regulation must be questioned to the Race Director, the Race Director is the final authority on enforcing the rules and regulations.
27. Specific rules related to Icarus are on the Race Description page, this includes how the race works, how points are accumulated, and how rankings will unfold
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